Administrative Coordinator

hybrid
1725 30 Avenue Northeast Bay #15, Calgary, Alberta, Canada, T2E 7P6
part-time . February 4, 2026

Description

Role: Administrative Coordinator

Contract (6 months) | Part-time (0.2–0.4 FTE) | Potential to become Full-Time

Location: Calgary (Hybrid / Remote options available)

Organization: Youth Unlimited / YFC Calgary

Compensation: $24–$32 per hour, based on experience

About Youth Unlimited / YFC Calgary

Youth Unlimited / YFC Calgary is a faith-based, relational organization serving young people across the city through mentorship, employment programs, outreach, and community partnerships. We work alongside youth to help them discover their worth, build life skills, and experience hope for the future.

As our organization continues to grow and modernize, we are strengthening the administrative backbone that supports our staff, programs, and partners. We are seeking a highly organized and detail-oriented Administrative Coordinator to help ensure consistency, accuracy, and continuity across our internal operations.

Role Summary

The Administrative Coordinator plays a central role in supporting the day-to-day administrative and financial workflows of Youth Unlimited Calgary. This position serves as a key point of coordination between internal staff, external bookkeeping services, and national HR support, helping ensure that donor records, financial documentation, and operational processes remain accurate and well-organized.

This is a 6-month contract position, with the intention of assessing fit and organizational needs for a potential transition into a longer-term or full-time role.

Key Responsibilities

1. Revenue & Donation Administration

Process and organize incoming donation and revenue documentation
Prepare donation and revenue records for entry into donor and accounting systems
Track contributions from multiple sources (online platforms, foundations, churches, corporate partners, and events)
Ensure supporting documentation is properly stored and accessible for financial reporting
Coordinate donation records related to program-based revenue streams, including vehicle donations
Assist with preparation of information required for charitable receipting (not responsible for issuance)

2. Donor & CRM Administration

Maintain accurate donor records and data integrity within the organization’s donor database
Support staff with ministry partner updates and reporting needs
Generate donor, program, and financial reports as requested by leadership or the board
Identify and resolve duplicate records, incorrect fund designations, or inactive accounts
Support onboarding and training of staff into donor management workflows

3. Accounts Payable Support

Collect invoices, expense claims, and approval documentation
Organize materials for the external bookkeeper
Maintain organized digital records and consistent file-naming conventions
Monitor recurring vendor payments and renewals to ensure continuity

4. Systems & Workflow Coordination

Support the flow of information between donor systems and accounting platforms
Assist leadership and external partners with year-end, audit, and reporting requests
Help document and maintain standard operating procedures for administrative, finance, and donor workflows

Additional Support Areas

Assist with administrative paperwork related to the Worth Auto program
Support donor appreciation and communication efforts in collaboration with leadership
Help coordinate administrative support for volunteers and program teams as needed

Skills & Qualifications

Strong organizational skills with exceptional attention to detail
Comfortable working with databases, spreadsheets, and digital filing systems
Basic understanding of bookkeeping or nonprofit finance (or willingness to learn)
Ability to handle sensitive and confidential information with discretion
Clear communicator who works well with staff, volunteers, and external partners
Self-directed, reliable, and able to manage multiple workflows independently

Compensation & Terms

Hourly rate: $24–$32 per hour, based on experience and qualifications
Hours: Approximately 8–16 hours per week (0.2–0.4 FTE)
Contract length: 6 months, with potential to transition into a full-time or extended role
Flexible schedule with availability during regular business hours preferred

Why This Role Matters

This role directly supports the sustainability and effectiveness of Youth Unlimited Calgary’s mission. By strengthening the administrative foundation of the organization, the Administrative Coordinator enables staff and volunteers to focus more fully on relationships with young people and community partners.

We strongly encourage applicants of all abilities and ethnicities from all denominations who love Jesus and youth and are aligned with our vision and values, to consider applying for this role. We strive to achieve equity in the workplace. Accommodations are available on request for candidates taking part in the selection process. If you require accommodation during the recruitment process, please contact us at hrcalgary@yfc.ca

Compensation

$24.00 - $32.00 per hour

Know someone who would be a perfect fit? Let them know!